Holding an event in Kingston

Kingston is home to a range of parks, open spaces and community halls that you can use and enjoy. View a list of our parks for event locations, and their facilities including:

  • access and parking
  • water
  • seating
  • shade
  • BBQs

Planning your event

When planning your event, please read our Event guide(PDF, 576KB) to get help with: 

  • our event notification and application process
  • minimising your impact on the environment
  • laws and regulations. 

You may need to notify us of your event. Please note we cannot guarantee exclusive use of the land. 

Select your event type below and complete the required steps with as much notice as possible. Larger community and private events may require more processing time.  

Commercial

A commercial event is an event with an entry fee or promoting a commercial entity. This includes triathlons, product demonstrations and car shows, among other categories.

Step 1.Read about the process

Expressions of interest (EOI) are open for individuals or groups who wish to conduct commercial activities on Council land. Please allow up to 12 weeks from the date of the submitted EOI for a notice of outcome.

Successful licencees will be required to provide the applicable insurances, risk management plans and traffic management plans and to obtain relevant permits as outlined in the licence terms and conditions.

For any questions, please contact events@kingston.vic.gov.au.

Step 2.Complete the online form

Complete the Commercial Event - Expression of interest form. 

Community and charity

Step 1.Gather your documents

Community and charity event organisers are required to complete the Event Notification Form at least 20 days before the proposed event date.

When you apply, you will need to provide:

  • The event location and date
  • A detailed site map (where you plan to place structures)
  • Public liability insurance
  • A risk management plan (for larger events)
  • A traffic management plan (if you are closing a car park or using car spaces). 

Step 2.Complete the online form

Fill out the event notification form.

Private

Private events are functions for a select group of people, such as family and friends. 

Step 1.Do you need to notify us?

You need to notify us if your event has:

  • More than 100 people attending
  • BYO equipment (marquees, tables, chairs, bouncing castles, PA systems etc). 

Step 2.Gather your documents

You will need to provide:

  • the event location and date
  • a detailed site map (where you plan to place structures)
  • public liability insurance (if applicable) 
  • An authority to fundraise letter from your nominated charity (if you’re donating proceeds from your event) 
  • A risk management plan (for larger events)
  • A traffic management plan (if you are closing a car park or using car spaces). 

Step 3.Complete the online form

Fill out the event notification form.

Weddings

Step 1.Gather your documents

You will need to provide:

  • the wedding location and date
  • a detailed site map (where you plan to place structures)
  • public liability insurance.

Step 2.Complete the online form

Fill out the wedding event notification form to get a permit for your wedding. 

Are you planning an event in Kingston and seeking sponsorship support? We may be able to help. 

Sponsorship streams

There are two streams of event sponsorship available:

Commercial and charity events stream 

  • Commercial - events operated primarily for commercial gain
  • Charity - events run primarily to benefit charity organisations

Events of Cultural Significance Stream

  • Events that commemorate or celebrate important national, cultural or community milestones with a demonstrated link to Kingston’s diverse communities and heritage. 

Eligibility criteria

To be eligible for sponsorship, event must:

  • hold all relevant permits and insurance
  • be organised or auspiced by a legal entity
  • be held within or adjacent to the City of Kingston
  • provide benefit to the City of Kingston and/or its residents
  • be open to all residents of the City of Kingston

Apply for sponsorship

Please note, funding is limited and may be fully allocated prior to the completion of the financial year. 

To apply for event sponsorship, please fill out the Event Sponsorship Application Form.

If you have any questions or to request further information, please contact events@kingston.vic.gov.au, or phone 1300 653 356.

Please call us to discuss on 1300 653 356.

Please call us to discuss on 1300 653 356.

For an editable map, contact events@kingston.vic.gov.au

Yes, if it is a small marquee that is weighted not pegged. If you plan to use a large marquee from a hire company, fill out the private event notification form.

No. Free BBQs are provided at many of our public parks for community use.

Find a park with a BBQ

No. They are for the whole community to use. We suggest you arrive early to secure your spot.

There are drinking fountains at many of our parks. You cannot tap into the emergency electrical and water boxes.

Petals are preferred and should be cleaned up with any other rubbish.

Most toilets in public parks are open during the day. If not, you can collect a key from us during business hours prior to you event. A deposit is required. For larger events, you may need to hire more toilets.

Smoking is banned:

  • in all outdoor areas where food is being served
  • within 10 metres of a food stall or van
  • at patrolled beaches within 50 metres of the red and yellow flags

Outdoor drinking areas allow smoking if they are:

  • at least four metres from outdoor dining areas 
  • separated from outdoor dining areas by a 2.1 metre wall

Alcohol is banned in some public areas around Kingston.

You will need a permit from Council to host a street party, however our main priority is to enable you to create a fun event for yourself and your neighbours.

Read and complete our street party permit application form(PDF, 80KB) and return it to our Local Laws team for consideration.

For more information contact our Local Laws team on 1300 653 356.

Contact Us

Phone

1300 653 356

 

Alternative Phone

9581 4916

 

Email

events@kingston.vic.gov.au

 

Online

Contact Form

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